Confidentiality Declaration

Last updated: 01/06/2018

 

Purpose of this declaration

Sub Rosa Legal attaches great importance to discretion, professional confidentiality and clients’ privacy.

Sub Rosa Legal treats your personal data responsibly and we would like to inform you about how we process it.

This declaration may be subject to modification. By checking the date above, you can ensure that you are reading the latest version.

Sub Rosa Legal processes your personal data in accordance with the GDPR.

If you have any questions about the processing of your personal data, please contact gdpr@subrosa.be.

 

1)     Legal information

Sub Rosa Legal SCRL, Rue de Livourne 13-15, 1060 Brussels, Belgium.

Tel. +32 2 538 32 50

Fax +32 2 538 07 99

VAT No. 882.412.958

2)     How to contact us

If you have any questions about the processing of your personal data, you can contact us at this address: gdpr@subrosa.be. Your question will be handled within 48 hours.

3)     How and why Sub Rosa Legal processes personal data

Sub Rosa Legal processes your personal data in order to provide and optimise the services to which you have subscribed.

Sub Rosa Legal stores your data for various purposes. Its objectives are as follows:

  •        Service provision

o   within the framework of the contractual relationship

o   within the framework of registration for our workshops or other events organised or co-organised by Sub Rosa Legal.

In this context, Sub Rosa Legal processes your personal data on the basis of contractual necessity for the duration of the contract and retains this information for a period of 5 years after the contract ends.

  •        Administration and legal obligations

In order to comply with legal, administrative and fiscal obligations, Sub Rosa Legal stores personal data.

In this context, Sub Rosa Legal processes your personal data on the basis of a legal obligation, over a period of 7 years.

  •        Recruitment

As part of the recruitment process, Sub Rosa Legal stores CVs.

For this purpose, Sub Rosa Legal processes personal data on the basis of the consent of the person concerned. Sub Rosa Legal retains this information for a period of 2 years.

If the person is recruited, his or her data are transferred to Human Resources and are stored on the basis of contractual necessity. Sub Rosa Legal then retains the data throughout the duration of the employment contract. At the end of the employment contract, the data are retained for a period of 1 year, except for accounting and fiscal data that are subject to administrative obligations.

  •        Marketing

To provide information on new legal issues, events and other related topics, Sub Rosa Legal distributes news bulletins.

Thus, Sub Rosa Legal processes personal data on the basis of the consent of the person concerned. Sub Rosa Legal retains this information for a period of 3 years.

4)     Cookies

Sub Rosa Legal’s website uses cookies, which are small text files stored on your computer. Known as “functional” cookies, these are essential to ensuring the best experience when you visit the site.

Other cookies, known as “analytical”, enable us to quantify visits to our site as well as your surfing pattern. They are used to improve our offer, our campaigns and our site. These analytical cookies are subject to your consent and you may opt to refuse them. If you accept these cookies, we guarantee that none of the processed data will be used for other purposes, nor passed to third parties.

After you have visited the website, you are always free to delete those cookies that have not been automatically deleted at the end of your visit. To do so, you will need to use the appropriate parameters within your browser.

5)     Complaints

At any time, you have the right to consult your personal data, to have them corrected or supplemented, to have them deleted or to oppose any use of them other than specified when you consented. You also have the right to transfer your personal data to another controller.

If you have any questions about this, please contact us at this address: gdpr@sub-rosa.be.

You also have the right to lodge a complaint with the Privacy Protection Commission (commission@privacycommission.be). If you do lodge a complaint, we kindly request you to inform Sandra Gobert (sandra.gobert@sub-rosa.be). We will make every effort to resolve the issue with you.